Executive Assistant Project Manager

About the role

Insignia is seeking an Executive Assistant Project Manager to provide comprehensive support to the President of the Group. This role combines high‑level executive assistance with the rollout and management of a company‑wide project management system.

Key responsibilities

• Provide full support to the President on various projects and tasks.
• Act as the primary point of contact for executives, employees, clients, and external partners on behalf of the President.
• Gather updates from multiple departments and relay progress to the President.
• Manage information flow, compile weekly and monthly departmental reports.
• Implement and roll out a project management system across the organization.
• Train team members on the new system.
• Attend Executive Board meetings, take minutes, and proof‑read documents and proposals.
• Maintain the President’s calendar and schedule meetings.
• Prepare internal and external communications such as memos, emails, presentations, and reports.

Required profile

• Proven experience supporting C‑level executives.
• Experience implementing project management systems (preferred).
• Background in financial services is an advantage.
• Tech‑savvy with strong oral and written communication skills.
• Highly organized, detail‑oriented, and able to work under pressure.

Required skills

• Microsoft Windows environment, including Excel, Word, PowerPoint.
• Familiarity with CRM platforms.
• Experience with project management software.