Executive Assistant to 3 SVPs (French & English)

About the role

We are seeking an Executive Assistant to provide high‑level, proactive administrative and organisational support to three Senior Vice Presidents in an international cosmetics company. The role serves as a central coordination hub, managing calendars, travel, meetings and communications across multiple time zones while handling confidential information with discretion.

Key responsibilities

• Manage complex calendars, schedule appointments and coordinate meetings for three SVPs across different time zones.
• Organise internal and external meetings, prepare agendas, materials and follow‑up actions.
• Arrange travel itineraries, book flights and accommodation, and process expense reports.
• Act as primary point of contact for internal stakeholders and external partners.
• Support the preparation of presentations, reports and key documents.
• Ensure smooth day‑to‑day operations, anticipate needs and maintain confidentiality.

Required profile

• Proven experience as an Executive Assistant supporting senior leadership, preferably multiple executives.
• Exceptional organisational and time‑management abilities with strong multitasking skills.
• High attention to detail, reliability and professional handling of confidential information.
• Excellent written and verbal communication in both French and English.
• Experience in an international, cosmetics or luxury environment is a plus.

Required skills

• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Teams

What we offer

• Permanent, full‑time position (100% workload).