Executive Assistant to CEO & Office Manager

About the role

This position combines dedicated executive support for the CEO with full ownership of establishing and managing a newly created Swiss office. The incumbent will ensure smooth daily operations for the CEO while leading the end‑to‑end setup of the office, coordinating with the global headquarters and local Swiss authorities.

Key responsibilities

• Provide comprehensive personal and administrative assistance to the CEO, including calendar management, global travel arrangements, and preparation of meeting materials.
• Draft, sort and translate internal and external correspondence, take minutes, and follow up on action items.
• Act as the primary liaison between the CEO, stakeholders, external consultants, and the global headquarters.
• Lead the full‑cycle planning, fit‑out, procurement, and vendor onboarding for the new Swiss office.
• Develop and implement office SOPs, inventory management, asset tracking, and expense control frameworks.
• Maintain corporate records, manage relationships with Swiss local authorities, notaries, banks, and service providers.
• Track office setup budget, prepare expense reports and ensure compliance with Swiss financial and internal policies.

Required profile

• Proven experience providing executive support to senior leadership.
• Strong organizational and project‑management abilities to oversee office establishment.
• Excellent written and verbal communication skills, with the ability to handle confidential information.
• Ability to coordinate across multiple time zones and cultures.
• Detail‑oriented approach to budgeting, procurement and record‑keeping.

Required skills