Executive Assistant to the International President

About the role

MSF International, the legal entity of Medecins Sans Frontieres, is recruiting an Executive Assistant to the International President (IP) in Geneva. This is a permanent, full-time hybrid position starting as soon as possible, with a deadline to apply of 13 November 2026. The EA acts as a strategic partner to the IP, anticipating needs, streamlining decision-making and keeping the IP's time focused on the highest-priority work. The postholder must be physically present in the Geneva office.

Key responsibilities

• Support the IP as a trusted advisor: prioritise initiatives, anticipate needs, conduct research and track key initiatives, decisions and follow-ups.
• Manage the IP's diary and travel arrangements, coordinate meetings and events, and lead or support cross-functional projects.
• Prepare speeches, briefing materials, agendas and follow-up actions, and draft, edit and proofread correspondence, presentations and reports.
• Coordinate internal communications, escalate important issues and maintain records available on short notice.
• Build relationships with colleagues and external stakeholders, handling sensitive information with strict confidentiality.

Required profile

• Extensive experience as an Executive Assistant to a Director or CEO-level person.
• Demonstrable experience managing complex, dynamic calendars with a focus on strategic time allocation.
• Excellent English; other languages such as French or Arabic are an asset.
• Experience in governance, international organisations, NGOs or complex multi-entity organisations is an added advantage.
• Comfortable coordinating cross-functional teams and liaising with external partners and senior executives.
• Experience preparing briefings, reports and presentations with high accuracy.

Required skills

• Microsoft Office 365 suite and collaboration tools (Teams, SharePoint, OneDrive, Viva Engage).
• Strong organisation, time management and information-filtering skills.
• Ability to work under pressure, across time zones and in a hybrid setting.