Executive Team Assistant & Office Manager (Geneva)

About the role

Propreal Capital Partners is looking for a proactive Executive Team Assistant who will also manage office operations and coordinate travel for the Geneva office. The role blends administrative support, office management, and travel planning to keep the team running smoothly in a dynamic, collaborative environment.

Key responsibilities

• Provide administrative support to the executive team and the wider office.
• Manage calendars, meetings, appointments, and internal coordination activities.
• Coordinate domestic and international business travel, including itineraries, accommodations, transportation, and expense tracking.
• Oversee office operations, supplies, facilities, and relationships with external vendors and service providers.
• Organize team meetings, company events, and internal activities.
• Prepare documents, presentations, correspondence, and administrative reports as required.
• Maintain efficient filing, record‑keeping, and administrative processes.
• Act as a key point of contact for office‑related matters and help ensure a positive workplace environment.
• Support operational projects and contribute to the smooth running of the business.

Required profile

• Previous experience in office management, team assistance, executive support, or administrative coordination.
• Strong organizational and multitasking skills with excellent attention to detail.
• Excellent communication and interpersonal abilities.
• High level of discretion, professionalism, and reliability.
• Ability to work independently and manage multiple priorities.
• Fluent in both English and French (written and spoken).
• Swiss work authorization or eligibility to work in Switzerland.

Required skills

• Proficiency with Microsoft Office and common business software.

What we offer

• A central role within an entrepreneurial company.
• A collaborative and international working environment.
• Exposure to the real estate investment and asset management industry.
• A modern office located in Geneva.