Fractional Senior Executive Assistant (EU)

About the role

Arbora is seeking experienced senior executive assistants to join a rotating bench that supports its founding executive team across Europe. The role is fractional, allowing you to work with multiple C‑level leaders while leveraging AI‑enhanced tools to keep operations smooth and humane.

Key responsibilities

• Manage calendars, priorities, and time‑tracking for executives across time zones.
• Prepare, host, and follow up on meetings, ensuring outcomes are captured in Notion.
• Maintain agreements, paperwork, and decision trails with high admin hygiene.
• Collaborate with a specific “producer” cluster (e.g., admin‑accounting‑legal) to provide focused support.
• Utilise AI tools for drafting, summarising, and sanity‑checking information.

Required profile

• Exceptional written and verbal communication, both internal and external.
• Strong calendar and task‑prioritisation skills, protecting focus time.
• Proven ability to run effective meetings and harvest actionable outcomes.
• Comfortable with rapid adoption of new digital tools.
• Good judgement when using AI, respecting safety and policy guidelines.

Required skills

• Notion
• Google Workspace (Gmail, Calendar, Docs, Sheets)
• AI‑assisted productivity tools

What we offer

• Opportunity to shape the executive support function of a fast‑growing AI‑focused startup.
• Flexible, remote work across the EU.
• Collaborative, TEAL‑style organisational culture.