Mobility Project Assistant

About the role

The Mobility Project Assistant provides the administrative backbone for the Mobility, Sustainability & Tourism Division of the FIA, ensuring that governance processes and statutory meetings run smoothly. Based in Geneva, the role supports the execution of global mobility decisions through precise coordination and documentation.

Key responsibilities

• Coordinate administrative preparation of commission and statutory meetings (WCAMT, ProCom, CHI, FMC), including agenda and document compilation.
• Create meeting retro‑planning, manage logistics for virtual, hybrid and in‑person sessions, and maintain records, archives and attendance lists.
• Support voting procedures, follow‑up on decisions and action points, and assist in drafting minutes.
• Provide executive support to the Executive Assistant and Mobility & Sustainability leadership, including travel planning, calendar management and conference preparation.
• Coordinate the International Historical Commission Youth Working Group, organising meetings, preparing agendas and tracking progress of youth‑focused initiatives.
• Manage operational administration such as invoice tracking, SharePoint site maintenance, document repositories and coordination with Finance, Events, Legal and Communications.

Required profile

• Master’s degree in business administration, international relations or a related field.
• 2–3 years of experience in administrative, coordination or project support roles within an international organisation or membership‑based environment.
• Strong organisational abilities and attention to detail.
• Ability to work under tight deadlines and manage multiple priorities.

Required skills

• Experience with SharePoint for document management and team collaboration.