Office Assistant / Coordinator – Administration & Reception

About the role

An established organisation in Zürich is looking for an organised, service‑oriented Office Assistant / Coordinator to support the management team with day‑to‑day administration while maintaining a professional reception environment.

Key responsibilities

• Provide administrative and organisational support to management and leadership.
• Prepare and format presentations, reports, statistics and analyses.
• Coordinate appointments, meetings and business travel.
• Maintain documents, databases and filing systems.
• Support internal projects and ad‑hoc administrative activities.
• Manage a professional reception area, welcome clients, visitors and employees, and operate the main telephone line.
• Handle incoming and outgoing mail and coordinate general office activities.

Required profile

• Completed commercial or business administration training or equivalent qualification.
• Several years of experience in a comparable role such as Office Assistant, Executive Assistant, Team Assistant or Office Coordinator.
• Native‑level German and at least B2 level English; French is a plus.
• Strong service orientation, discretion, reliability and a professional appearance.

Required skills

• Microsoft Office (PowerPoint, Excel, Word)

What we offer

• Varied and responsible position within a professional environment.
• Close collaboration with management and high level of autonomy.
• Modern working environment with attractive employment conditions.
• Opportunities for professional development and a collegial, appreciative atmosphere.