Office Administrator

About the role

You will be the organisational backbone of Ticketmaster Switzerland, running the Dübendorf office to a high standard while supporting Finance, HR, Customer Service and the Managing Director.

Key responsibilities

• Run the Dübendorf office – manage supplies, mail, keys, parking, pool car, visitor welcome and liaise with landlord and external contractors.
• Support HR processes including onboarding/off‑boarding, personnel files and coordination with insurance and payroll partners.
• Assist Finance with preparatory accounting, digitalisation of accounting processes and payment follow‑ups.
• Manage VIP guest hospitality, lounges and complimentary tickets for concerts, festivals and sport events.
• Maintain the Managing Director’s calendar, prepare meetings, take minutes and handle travel and expense reporting.

Required profile

• Highly organised, proactive and dependable with the ability to handle multiple priorities.
• Strong discretion and reliability when dealing with confidential information.
• Excellent communication skills, able to interact confidently with senior leadership, partners and colleagues.
• Service‑minded attitude with a keen eye for detail, especially during events.
• Flexibility to attend selected evening or weekend live‑entertainment events.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).