Office & HR Administrator

About the role

Aerospacelab Switzerland is creating its first on-site Office Manager & Happiness Officer position as its Lausanne site grows. The role is a hands-on, multi-faceted position reporting to Swiss site management and acting as the local point of reference for day-to-day office life and the link to the Group's corporate functions (HR, IT, Finance, Supply Chain & Logistics) based in Belgium.

Key responsibilities

• HR administration: act as first point of contact for employees on HR matters, support the employee lifecycle (contracts, onboarding, offboarding, permits), maintain employee files and local HR documentation, and support absence tracking, social insurance and pension administration.
• Office management: keep premises, equipment, supplies, meeting rooms, access and security running smoothly, welcome visitors and partners, and liaise with the landlord.
• Relay for corporate functions: IT (equipment for new joiners, user support), Finance (expense reports, invoices, accounting and fiduciary inputs, month-end and year-end support), and Supply Chain & Logistics (shipments, customs, deliveries).
• Direct administration: organise business travel (flights, trains, hotels, visas) and manage local suppliers and service providers such as fiduciaries, cleaners, banks and insurers.
• Happiness and team life: foster a welcoming, inclusive atmosphere, collect team feedback and help connect the Swiss site to the wider group.

Required profile

• Minimum 5 years of experience in a similar role (office management, administrative or HR support, ideally in a tech, industrial or international environment).
• Valid Swiss residence and work permit (B permit minimum).
• Strong organisational skills, rigour and discretion, proactive and service-oriented, able to work autonomously as the single on-site support person.
• Excellent command of English and French.

Nice to have

• German knowledge.
• Experience in a fast-growing site or scale-up, or with corporate functions in a multi-site group.
• Familiarity with Odoo.
• Aerospace or other high-tech experience.
• Willingness to travel lightly (about 3 days twice a year).

What we offer

• Permanent contract.
• Flexible ways of working and a flat hierarchy.
• Salary package consistent with experience.