Office Manager / Administrative Assistant (50% part‑time)

About the role

We are looking for a proactive Office Manager / Administrative Assistant to support our Zurich office on a 50 % (20 hours) basis. Working two days a week on‑site, you will ensure smooth daily operations, manage facilities and provide excellent support to staff and visitors.

Key responsibilities

• Act as the primary contact with building management and coordinate vendors such as IT support, cleaners and repair services.
• Oversee procurement, inventory and stock of office supplies, kitchen items and equipment.
• Handle incoming and outgoing mail, deliveries and troubleshoot minor office issues.
• Develop and improve office processes, including key management, onboarding and resource‑sharing policies.
• Maintain financial hygiene by creating purchase orders, processing invoices and receipts, and supporting report preparation.
• Plan logistics for visiting customers, partners and out‑of‑town guests, manage desk and conference‑room allocations, and arrange travel and catering.

Required profile

• Proven experience in office management, administration or a similar coordination role.
• Strong organisational attention to detail and ability to juggle multiple priorities independently.
• Excellent communication and interpersonal skills.
• Legal right to work in Switzerland and residence in the country.
• Fluent in English; German (Swiss‑German) is a plus.

Required skills

• Microsoft Office Suite
• Google Workspace
• Basic accounting processes (purchase orders, receipt management)