Office Manager & Receptionist (Zurich)

About the role

We are looking for a highly organised and personable Office Manager & Receptionist to ensure the smooth day‑to‑day operation of our Zurich office. Reporting to the Chief Operating Officer, you will be the first point of contact for clients, visitors and staff, creating a professional and welcoming environment.

Key responsibilities

• Greet and welcome clients and visitors, manage the switchboard and visitor badge process, and ensure NDAs are signed.
• Maintain a tidy and well‑presented office, including client areas, kitchen and dishwasher supplies.
• Handle incoming and outgoing mail, packages and deliveries.
• Manage office supplies, equipment, food and drink inventories.
• Support teams with administrative tasks such as photocopying, printing, scanning and invoice distribution.
• Coordinate meeting rooms, manage the reception email inbox and assist with event and conference arrangements.
• Liaise with external vendors for building maintenance, repairs and alarm system management.
• Support Business Continuity and Incident Management teams on facility‑related matters and oversee third‑party service provider reviews.
• Promote recycling and waste‑management initiatives as a member of Team Green.

Required profile

• Strong interpersonal and communication skills.
• Highly organised with the ability to prioritise multiple tasks.
• Proactive and able to work independently.
• Attention to detail and a commitment to maintaining a professional environment.

Required skills