Receptionist / Office Assistant (70% - 80%)

About the role

The Support team of a Geneva law firm is looking for a Receptionist/Office Assistant working 70% to 80%, reporting to the HR Officer and working as part of a team. The receptionist is the first point of contact for guests and clients and provides administrative support across the office. The position is permanent.

Key responsibilities

• Welcome visitors and handle incoming calls in French and English, including screening and forwarding them appropriately
• Manage front-office presentation and supplies, maintain inventory and keep reception and conference areas tidy and stocked with stationery and marketing materials
• Manage conference room bookings and maintain calendars
• Assist with setting up meeting rooms, including IT and video conferencing equipment
• Assist with coordinating catering for meetings, internal events and seminars when required
• Sort and distribute incoming mail and handle outgoing post and couriers
• Monitor visitor access and issue badges to help maintain office security
• Track reception and conference-related expenses
• Perform general administrative duties such as filing, scanning and photocopying, and help with ad hoc office needs
• Support lawyers and management with administrative tasks such as travel arrangements and expense claims

Required profile

• Experience in a similar role; experience in a law firm, corporate or hospitality environment is an advantage
• Fluent French and English; other languages, including German, are a strong asset
• Professional, courteous and confident demeanour, with strong client-service skills
• Strong interpersonal and communication skills, able to work alone or in a team
• Meticulous, organised and able to work under pressure while keeping sensitive information discreet

Required skills

• Strong proficiency in Microsoft Office applications
• Familiarity with office IT equipment, including video conferencing systems