Executive Assistant

About the role

As an Executive Assistant at Harmattan AI, you will act as the trusted right‑hand partner to the founders, coordinating priorities, stakeholders, and strategic initiatives in a fast‑paced, founder‑led environment at the intersection of advanced technology and national security.

Key responsibilities

• Provide senior‑level, strategic EA support across business and personal priorities.
• Manage a highly complex, evolving international calendar with proactive prioritisation.
• Act as a professional gatekeeper and communication filter, handling inbound requests with sound judgment.
• Prepare briefing materials and ensure readiness for all engagements.
• Track actions and ensure consistent follow‑through across key initiatives.
• Coordinate interactions with senior stakeholders, including government officials, investors, and strategic partners.
• Draft and manage high‑quality communications in both Swiss German and English.
• Oversee complex international travel planning and logistics.
• Support ad‑hoc projects linked to strategic and operational priorities.
• Maintain organisation, structure, and efficiency within a fast‑moving environment.

Required profile

• 5–10 years of proven experience supporting senior leaders in high‑performance settings such as private equity or private office.
• Full bilingual proficiency in Swiss German and English with exceptional written and verbal communication skills.
• Demonstrated ability to operate in fast‑paced, international, high‑pressure environments.
• Strong technical capability and confidence using modern productivity tools, including AI.
• Proven track record of managing complexity with precision and sound judgment.
• High levels of discretion, professionalism, and emotional intelligence.
• Highly organised, detail‑oriented, and naturally proactive.
• Calm, solutions‑driven mindset with the ability to anticipate needs before they arise.
• Excellent, verifiable references.