Executive Assistant & Office Operations

About the role

We are seeking an Executive Assistant & Office Operations professional to streamline the day‑to‑day activities of our leadership team. You will manage complex calendars, coordinate international travel, and oversee office logistics in a fast‑moving startup environment.

Key responsibilities

• Own complex calendar management for C‑level executives, balancing shifting priorities and competing demands.
• Coordinate internal and external meetings across multiple time zones for customers, investors, board members, and senior stakeholders.
• Arrange domestic and international travel, handling flights, accommodation, visas, transport, itineraries, parking and contingency planning.
• Support board and investor relations logistics, including scheduling and administrative assistance.
• Manage office operations: supplies, facilities, maintenance, vendor coordination, lunches and day‑to‑day logistics.
• Handle onboarding and off‑boarding logistics, equipment handover and asset tracking.
• Plan and coordinate off‑sites, conferences, team events and ad‑hoc company initiatives.
• Anticipate and resolve operational and logistical challenges proactively.
• Provide ad‑hoc operational and administrative support as needed.

Required profile

• 4‑7 years of experience as an Executive Assistant or Office Manager in a fast‑moving startup.
• Proven experience supporting C‑level executives and founders with demanding schedules.
• Exceptional organisational skills and obsessive attention to detail.
• Strong written and verbal communication skills in English; German is a plus.
• Demonstrated judgment, discretion and the ability to operate independently.

Required skills