Programme Management Assistant (TJO)

About the role

The Programme Management Assistant (TJO) supports the Rule of Law and Democracy Section of the Office of the United Nations High Commissioner for Human Rights in Geneva. The role involves coordinating programme and project activities, monitoring proposals, and ensuring smooth administrative implementation.

Key responsibilities

• Assist in planning and preparation of programmes and projects, tracking proposal status and documentation.
• Compile, summarize and present data on programmes, projects and related issues.
• Review project documents, especially cost plans and budgets, for completeness and compliance before final approval.
• Verify budget revisions, confirm fund availability and ensure entries in the computerized budget system.
• Act as focal point for administrative coordination, including recruitment, travel, training, payments, procurement and disbursement of funds.
• Enter project delivery data, draft status reports and highlight delivery shortfalls or budget overruns.
• Prepare correspondence, periodic reports, briefing notes, graphic and statistical summaries, and accounting spreadsheets.
• Provide general office assistance, manage correspondence, maintain records, organise meetings and workshops, and handle routine administrative tasks.
• Guide and train junior staff, and support data collection, analysis and presentation for decision‑making.
• Assist with visualisations and updating information material such as web pages or brochures.

Required profile

• Good knowledge of internal policies, processes and procedures related to programme and project administration, budgeting and evaluation.
• Experience in coordinating administrative actions across diverse organisational units.
• Ability to prepare clear reports, briefings and statistical summaries.
• Strong organisational skills and attention to detail.
• Capacity to provide guidance and training to junior colleagues.

Required skills