Senior Management Assistant – Group CFO Team

About the role

We are looking for a proactive Senior Management Assistant to support the Group CFO’s leadership team at Julius Baer. The role offers full‑time, on‑site involvement within a leading Swiss private bank, providing high‑level administrative support to senior finance executives.

Key responsibilities

• Act as the primary point of contact for internal and external stakeholders on behalf of the Group CFO’s direct reports.
• Manage complex calendars, schedule meetings, and coordinate global travel arrangements.
• Prepare and process detailed expense reports, ensuring audit readiness.
• Organise meetings, conferences, workshops and related logistics.
• Conduct research and prepare materials in advance of meetings.
• Handle ad‑hoc tasks, small project coordination and HR‑related administrative support.
• Maintain smooth day‑to‑day office operations, including correspondence and calls.

Required profile

• Discreet, trustworthy and committed to confidentiality.
• Minimum 3‑4 years experience as an Executive Assistant or Personal Assistant, preferably in finance or a corporate environment.
• Excellent written and verbal communication skills in English and German.
• Strong time‑management, multitasking and prioritisation abilities.
• Highly organised, proactive and able to work under pressure with minimal supervision.

Required skills

• Proficiency in Microsoft Office applications, especially Excel and PowerPoint.

What we offer

• Opportunity to gain insight across the Finance unit and work closely with senior leadership.
• Dynamic, entrepreneurial environment within a premium global wealth‑management brand.