Administrative Assistant (m/f/d)

About the role

Roche is hiring an Administrative Assistant (m/f/d) in Basel to join the administrative group supporting PTS Business Operations. You will report directly to the Chief of Staff of PTS and handle a wide range of administrative duties involving confidential, time-sensitive material in a fast-paced team. The role suits someone experienced and able to multitask and prioritize with minimal supervision.

Key responsibilities

• Manage day-to-day activities and meeting schedules, coordinating internal and external meetings, videoconferences, teleconferences and telepresence meetings
• Own the PTST-LT operating rhythm and coordinate with other departments to align agendas
• Support the department in dealing with other departments, affiliates, sites and third parties
• Organize travel, courses and seminars with the in-house travel center and/or external parties
• Handle expense accounts and keep databases up to date (TouchPoint, address lists, intranet, team and affiliate contacts)
• Prepare visitor programs and handle employee entrances and departures, and support new employees
• Assign invoices to the Head of Technical Product Management & Strategy

Required profile

• Senior experience in the full spectrum of administrative duties
• Self-directed and able to work with minimal supervision
• Attention to detail, quality of work, independence and ability to manage several projects at once
• Good command of German and English

Required skills

• Proficiency with all office applications
• Strong writing and interpersonal communication, including persuasion and influence
• Project coordination and organization skills