Assistant Security & Travel

About the role

You support the Head of Security in organising his day-to-day work and the security team's administration. A core part of the role is travel management for the CEO and the C-Suite, in close cooperation with the Executive Assistants and the close protection team. Discretion is expected, and the role suits someone who likes structure, thinks ahead and stays calm when plans change at short notice.

Key responsibilities

• Calendar and meeting management, prioritising requests and handling correspondence in German and English
• Preparing and following up meetings with agenda, minutes and open actions; preparing decision papers and reports
• Planning and booking travel, accommodation and transfers for the CEO and C-Suite, coordinating with Executive Assistants and aligning each trip with the close protection team, including handling short-notice changes
• Travel planning for the security team on assignments and accompanied trips
• Administrative support for the security team, from expenses to overviews and deadlines
• Reception: first point of contact in the office, welcoming visitors in line with security guidelines
• Office support when in the office, such as organising lunch for the CEO, mail and courier, together with the Entrance & Security Officer
• Onboarding support for new team members, together with the People team
• Handling standard tasks independently; decisions and functional responsibility remain with the Head of Security and the team

Required profile

• Experience in an assistant, office management or travel management role, or a background in public authorities, police or the military
• Enjoyment of organisation, structure and a varied day
• Reliability, discretion and composure, flexibility occasionally outside regular hours, and willingness to take on responsibility in a growing security organisation
• Good German and English skills
• A background check is part of the hiring process

Required skills

• Confidence with Google Workspace or Microsoft Office

What we offer

• Flexible working hours and a hybrid workplace
• Stock options, generous holiday allowance and pension plan
• Car parking, enhanced maternity and paternity leave, mental health and wellbeing support
• Learning and development opportunities, team socials, snacks and drinks
• Flyday Friday: fly a drone once a month