Executive Assistant – 60% Part‑Time

About the role

We are looking for a highly organized Executive Assistant to support senior leaders of a multinational manufacturing company. This 60% part‑time position combines administrative excellence with strategic insight, ensuring smooth daily operations and effective coordination across global teams.

Key responsibilities

• Manage complex calendars, schedule meetings, and arrange international travel, including visas, itineraries, and expense reporting.
• Serve as the primary liaison between executives, internal departments, and external partners.
• Prepare presentations, reports, briefing materials, and correspondence for executive meetings and business reviews.
• Organise board meetings, leadership sessions, and global conferences, handling agendas and minute‑taking.
• Maintain confidentiality of sensitive information and handle budget tracking, procurement, and vendor coordination as needed.
• Support cross‑functional projects, monitor communications, and contribute to process improvements within the executive office.

Required profile

• Minimum 5 years of experience supporting senior executives, preferably in a multinational environment.
• Excellent organizational and time‑management abilities with a proven track record of handling multiple priorities.
• Strong communication skills in German and English; additional languages are a plus.
• High level of discretion and professionalism when dealing with confidential matters.

Required skills

• Advanced proficiency in Microsoft Outlook
• Advanced proficiency in Microsoft PowerPoint
• Advanced proficiency in Microsoft Excel
• Advanced proficiency in Microsoft Word