Executive Assistant

About the role

B-HIVE Switzerland is seeking an Executive Assistant to support its Legal leadership on a major chemical‑sector project in Basel. You will join a fast‑growing, multi‑specialized engineering firm and help ensure smooth administrative operations for the legal team.

Key responsibilities

• Provide comprehensive administrative support to Legal leadership and teams.
• Manage calendars, schedule meetings, arrange travel, and handle correspondence.
• Coordinate contract execution, signatures, and document filing.
• Support training, communications, onboarding, and team engagement initiatives.
• Maintain legal records, SharePoint sites, and related administrative processes.
• Contribute to Legal Operations process improvements.

Required profile

• Several years of experience in an administrative role; legal department or law‑firm experience is a plus.
• Fluency in English and German.
• Swiss or EU/EFTA nationality, or a valid Swiss residence and work permit.

Required skills

• Microsoft Office
• Microsoft Teams
• Zoom
• SharePoint

What we offer

• A close‑knit, ambitious team where every member matters.
• Access to multi‑specialized engineering expertise and diverse projects.
• A supportive environment with training opportunities and clear career growth paths.
• The chance to live and work in Switzerland, known for innovation, work‑life balance, and international openness.