Executive Assistant

About the role

We are seeking an Executive Assistant to support our Legal leadership and teams on a major chemical sector project in Basel. You will play a pivotal role in ensuring smooth administrative operations and fostering effective communication across the organization.

Key responsibilities

• Provide comprehensive administrative support to Legal leadership and teams.
• Manage calendars, schedule meetings, arrange travel, and handle correspondence.
• Coordinate contract execution, signatures, and maintain organized document filing.
• Support training initiatives, internal communications, onboarding, and team engagement activities.
• Maintain legal records, SharePoint sites, and other administrative processes.
• Contribute to continuous improvements in Legal Operations.

Required profile

• Several years of experience in an administrative role; experience in a legal department or law firm is a plus.
• Fluency in English and German.
• Eligibility to work in Switzerland (Swiss, EU/EFTA nationality or valid residence permit).

Required skills

• Proficiency with Microsoft Office.
• Experience using Microsoft Teams.
• Familiarity with Zoom.
• Knowledge of SharePoint.

What we offer

• A close‑knit, ambitious team within a multi‑specialized engineering company.
• Opportunities for personal growth, professional development, and training.
• A stimulating environment that balances innovation with work‑life balance.