Executive Assistant

About the role

Siegfried, a global CDMO in the pharmaceutical industry founded in 1873 in Zofingen, Switzerland, is looking for an Executive Assistant. This full-time position starts in December or by mutual agreement and combines administrative, coordination and organisational tasks. You will act as a key point of contact for the Executive Board and Senior Management, supporting them so they can focus on their core responsibilities.

Key responsibilities

• Provide administrative and organisational support to designated members of Senior Management and the Executive Board
• Manage and coordinate appointments, including comprehensive calendar management
• Organise and book business travel and customer visits
• Prepare meeting documentation, create presentations and take meeting minutes
• Manage expense claims and reimbursements
• Organise customer events and internal corporate functions
• Maintain internal process databases and contribute to various projects
• Act as central contact for internal and external stakeholders and handle general correspondence in German and English
• Proactively resolve day-to-day operational issues

Required profile

• At least 3 years of experience in a similar role within an international business environment
• Commercial or business administration education, ideally with further study in Executive Assistance, Office Management or Management Support (a recognised Executive Assistant qualification is an advantage)
• Very good written and spoken German and English; French or Spanish is an advantage
• Service-oriented, proactive and self-motivated, with strong communication skills and a structured, solution-oriented approach

Required skills

• Excellent command of standard MS Office applications
• Strong IT affinity

What we offer

• Company pension scheme with flexible contribution options
• Employee share purchase plan
• Child allowance 10% higher than the statutory cantonal rate
• 20% discount on REKA money
• Preferential meal prices at the staff restaurant
• Discounted parking
• Central location near the railway station with good public transport