Executive Assistant & Office Coordinator

About the role

Sotheby's is seeking an Executive Assistant & Office Coordinator to ensure smooth operations at its Geneva office. The role supports office administration, employee experience initiatives, and major auction and event activities while providing direct executive support to the Managing Director Switzerland.

Key responsibilities

• Coordinate office operations, including supplies, meeting rooms, deliveries, and vendor relations.
• Organise internal communications, town halls, employee events and onboarding/offboarding processes.
• Manage invoicing, expense tracking and budget monitoring through SAP and Concur.
• Support Luxury Week and other major events by handling accommodation, logistics, catering and branding.
• Provide comprehensive calendar, travel and correspondence management for the Managing Director.

Required profile

• Bachelor's degree in Business Administration, Hospitality, Office Management or related field.
• 3‑5 years of experience in office coordination, executive support or event management.
• Fluent in English and French; German a plus.
• Highly organised, proactive and service‑oriented with strong attention to detail.

Required skills

• Microsoft Office Suite
• SAP (or similar ERP system)
• Concur (or similar expense management tool)