Executive Assistant to CEO – Smart Infrastructure Buildings

About the role

Join Siemens Buildings as the Executive Assistant to the CEO, supporting the leader of a fast‑growing Smart Infrastructure division. You will work in a dynamic, international environment, ensuring seamless coordination of the CEO’s agenda, meetings, and travel.

Key responsibilities

• Provide proactive high‑level administrative support to the CEO.
• Manage the CEO’s calendar, inbox, meetings, and priorities with structure and transparency.
• Organise leadership meetings, workshops, customer visits and off‑site events, handling logistics and follow‑up actions.
• Prepare and distribute meeting materials, pre‑reads and ensure stakeholder alignment.
• Coordinate domestic and international business travel, including all related arrangements.
• Maintain reliable information flow across key stakeholders in close collaboration with the CEO Office.
• Handle confidential correspondence in German and English.
• Contribute to continuous improvement of administrative processes within the CEO Office.

Required profile

• Several years of experience as an Executive Assistant or supporting C‑level executives in an international setting.
• Strong organisational, coordination and attention‑to‑detail skills.
• Excellent written and spoken German and English.
• High professionalism, discretion and service orientation.
• Ability to work independently, proactively and manage multiple priorities.

Required skills

• Proficient use of modern digital tools, especially the MS365 suite.
• Experience with MS365 Copilot or similar AI‑enhanced productivity features.

What we offer

• Mobile working options in alignment with management.
• Access to employee share programmes.