Executive Assistant to Head of Brand & Marketing (50% role)

About the role

This position supports the Head of Brand & Marketing at Julius Baer, enabling the executive to operate at peak efficiency. Working on a 50% basis, you will act as the primary liaison for internal and external stakeholders, handling a wide range of administrative and project‑related tasks.

Key responsibilities

• Serve as the first point of contact for internal teams and external partners across all organisational levels.
• Draft, edit, and send emails, memos, and other communications on behalf of the executive.
• Maintain and prioritise the executive’s calendar, schedule appointments, and coordinate travel arrangements.
• Organise internal and external meetings, including telephone and video conferences with multiple participants.
• Plan and manage business trips, handling flights, hotels, transfers, and expense reporting.
• Research, support, and manage smaller projects, preparing content for various topics.

Required profile

• Discreet, trustworthy, and committed to maintaining confidentiality.
• Excellent written and verbal communication skills.
• Ability to interact effectively with stakeholders at all organisational levels.
• Strong time‑management, multitasking, and prioritisation abilities.
• Comfortable working in a fast‑paced, occasionally stressful environment.
• Detail‑oriented with strong problem‑solving capabilities.
• Relevant higher education and professional background.

Required skills

• Proficient use of Microsoft Office applications, including Excel and PowerPoint.