Family Office Assistant (French/English) – Geneva

About the role

We are a boutique multi‑family office in Geneva seeking a bilingual French/English assistant to support administrative, client‑service, compliance and concierge functions. The role combines bookkeeping, document management, client correspondence and luxury travel coordination.

Key responsibilities

• Administrative & Office Management (≈30%): bookkeeping, invoice processing, document filing, meeting organization, office supplies, schedule coordination.
• Client Services & Correspondence (≈20%): drafting emails/letters in French, English and Italian, handling client requests discreetly, managing calls and external relations.
• Legal Structures & Compliance Support (≈20%): support foundation and trust administration, maintain records, liaise with legal and fiduciary partners.
• Lifestyle & Concierge Services (≈30%): arrange travel, hotel, restaurant and private transfers, organize events, assist with luxury hotel and hospitality asset management.

Required profile

• Commercial diploma (CFC) or Federal Vocational Baccalaureate or equivalent.
• Fluency in French and English (written and spoken); Italian a plus.
• 3–5 years experience in a similar role within a family office, private bank, fiduciary or confidential financial environment.
• Experience with foundation or trust administration is a strong asset.
• Familiarity with hotel/hospitality management and ability to liaise with operators.
• Based in Geneva and available at least 80% of a full‑time schedule.

Required skills

• Proficiency with Microsoft Office Suite.
• Knowledge of accounting software (optional).