Global Commercial Administrative Assistant

About the role

Givaudan is looking for a proactive Global Commercial Administrative Assistant to support the Worldwide Account Manager for a large commercial account. Based in Vernier, you will be the primary point of contact for all administrative tasks, ensuring smooth operations across global teams.

Key responsibilities

• Manage complex calendars, schedule high‑stakes meetings and maintain comprehensive filing systems.
• Coordinate global travel arrangements and process expense reports promptly.
• Organise office logistics and support departmental initiatives, including on‑site and off‑site events.
• Compile, analyse and present departmental data for reports, presentations and strategic planning.
• Maintain sales data systems (SAP PCDM, SST) and ensure data reliability.
• Serve as first point of contact for departmental inquiries, preparing agendas, minutes and tracking action items.

Required profile

• High school diploma or equivalent; additional administration certification is a plus.
• At least 10 years of experience in an administrative support role, preferably in a global or corporate environment.
• Fluent in English and French.

Required skills

• Proficiency with Microsoft 365.
• Advanced Excel skills.
• Experience with project management software.
• Knowledge of databases and data‑management tools.
• Familiarity with SAP PCDM and SST systems.