Office Assistant / Event Coordinator (Temporary)

About the role

Holcim Trading & Shipping (HT&S), the trading arm of Holcim Group, is looking for an organized, proactive and energetic Office Assistant and Event Coordinator for a temporary assignment of 3 to 4 months. The main task is to plan and run the annual company event together with an external agency, while also overseeing day-to-day office operations, hospitality and administrative support for the Zurich office.

Key responsibilities

• Lead the planning, coordination and execution of the annual company event as the main internal liaison with the external event partner, including logistics, catering, entertainment, participant coordination and communications.
• Support smaller office celebrations, staff meetings and team activities.
• Act as main contact for landlord relations, maintenance, repairs, cleaning, printers, coffee machines and office supplies.
• Welcome visitors, manage access badges and handle calls, couriers and mail.
• Prepare desks and equipment for new starters and act as the office ambassador for health, safety and ergonomics.
• Assist with travel arrangements for employees and guests, follow up on office expenses and process expense reports in SAP.
• Liaise with the IT helpdesk for daily requests, mobile phone orders and door access.

Required profile

• Proven experience in office management and event organization (corporate events preferred).
• Fluent spoken and written German and English.
• Available for 3 to 4 months with 100% presence at the Zurich office (80 to 100% of full time).
• High personal integrity, strong organization and multitasking skills, service-minded and reliable team player.

Required skills

• Good knowledge of Google Workspace (Gmail, Drive, Docs) and Microsoft Office.
• Experience with SAP Self-Service / Concur is an advantage.

What we offer

• Monthly lunch allowance on top of base salary.
• A dynamic, international team in central Zurich.