Office Manager (80-100%) – Basel

About the role

We are looking for an experienced Office Manager to oversee daily operations at our Basel office of a global pharmaceutical company. The role is a 6‑month fixed‑term position, working 80‑100% on‑site, and provides high‑visibility support to senior leadership and international teams.

Key responsibilities

• Manage day‑to‑day office functions, including facilities, maintenance, workspace allocation and vendor relationships.
• Serve as the main point of contact for building management, external service providers and suppliers.
• Organise internal meetings, workshops, leadership visits and company events, handling all logistics and travel arrangements.
• Provide administrative assistance to senior managers and department heads, including document handling, contracts and archiving.
• Control office budgets, order supplies, catering and equipment, and maintain inventory records.
• Support onboarding of new employees and coordinate employee‑related administration.
• Collaborate with global teams across multiple countries and time zones, identifying process improvements and implementing best practices.

Required profile

• Several years of experience in office management, administration or executive support.
• Previous work in the pharmaceutical, life‑science or highly regulated environment is strongly preferred.
• Fluent in English and German; French is a plus.
• Excellent organisational, multitasking and stakeholder‑management abilities.
• High level of discretion, professionalism and attention to detail.

Required skills

• Microsoft Office 365 suite – Outlook, Word, Excel, PowerPoint and Teams.

What we offer

• A senior, highly visible role within a respected pharmaceutical organization.
• Broad responsibilities with significant autonomy and ownership.
• Opportunity to work closely with leadership teams and international stakeholders.