Receptionist and Team Assistant

About the role

This position combines front‑of‑house duties with office coordination, ensuring smooth daily operations for an international company in Geneva. The successful candidate will be the first point of contact for visitors and callers while providing bilingual administrative support to multiple teams.

Key responsibilities

• Manage reception and switchboard, handling calls and enquiries professionally.
• Welcome and coordinate visitors, delivering a high‑quality front‑of‑house experience.
• Organise domestic and international travel, including flights, hotels and logistics.
• Coordinate meeting rooms, calendars and internal scheduling.
• Support office operations such as supplies, facilities and general administration.
• Prepare meeting rooms and arrange catering for internal meetings and events.
• Handle incoming and outgoing mail, courier services and related documentation.
• Manage expense claims, credit cards and petty‑cash records.
• Maintain organised filing systems and administrative documentation.
• Provide day‑to‑day support to teams across the business.

Required profile

• Strong service orientation with a customer‑focused mindset.
• Excellent organisational and multitasking abilities with high attention to detail.
• Ability to work autonomously, manage priorities and adapt in a fast‑moving environment.
• Professional, discreet and reliable with strong interpersonal skills.
• Fluent in both English and French.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Teams.

What we offer

• Permanent full‑time contract.
• Based in Geneva city centre.
• Fully onsite role with occasional travel.