Executive Assistant to Head of Investments

About the role

We are seeking a highly organized Executive Assistant to support the Head of Investments at a global investment house. This full‑time position offers direct exposure to international business situations and a wide range of senior stakeholders.

Key responsibilities

• Manage the Head of Investments’ secretariat, including a demanding agenda, meeting minutes, and follow‑ups.
• Plan and coordinate internal and external meetings, town‑halls, off‑site workshops, and special events.
• Support Business Management tasks such as creating strategic documents, presentations, and consolidating financial data.
• Handle general administrative duties, including invoice processing, expense allocation, and travel arrangements.
• Draft and manage correspondence in German and English at a professional level.
• Serve as a trusted point of contact for internal and external stakeholders, representing the Head of Investments.

Required profile

• Minimum 3 years of experience as an Executive Assistant, preferably in an international financial environment (asset management, investment banking, private banking, or insurance).
• Excellent organizational, prioritization, and discretion skills with a service‑oriented mindset.
• Commercial training or a related degree; a bachelor’s degree is a plus.
• Strong written and spoken German and English, capable of interacting with senior stakeholders.
• Experience thriving in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel
• Microsoft Outlook

What we offer

• Prime Zurich location with collaboration spaces, rooftop terraces, and free lunch.
• Diverse, friendly team in an open‑office setting.
• Access to the latest technology to support your performance.
• Agile work environment with flat hierarchy and strong collaboration.
• Campus‑like atmosphere encouraging teamwork and innovation.