Office Manager & Founder’s Assistant

About the role

BLP Digital is looking for an Office Manager & Founder’s Assistant to become the central hub of its Zurich headquarters. You will split your time between keeping the office running smoothly and supporting the founder with calendar, travel, and administrative tasks. This hybrid role ensures the office environment is efficient while the founder can focus on strategic priorities.

Key responsibilities

• Run the office (≈50%): manage suppliers, contracts, mail, building services, and IT‑equipment logistics; own event planning for interviews, all‑hands, customer visits, off‑sites and the annual Christmas dinner.
• Be the first point of contact for visitors, candidates, customers and team members, ensuring a positive impression.
• Support the founder (≈50%): own calendar and inbox flow, protect focus time, schedule and prep meetings, and coordinate end‑to‑end travel across Switzerland, Germany, the UK and the US.
• Maintain data integrity: update CRM entries after meetings, keep ATS records current, and ensure follow‑ups are captured across tools.

Required profile

• Several years of experience in administration, assistance, coordination or a similar hands‑on role.
• Educational background such as a high‑school diploma, commercial apprenticeship, bachelor’s or master’s degree – the focus is on proven organisational ability.
• Proactive mindset, clear communication and the ability to anticipate needs.

Required skills