Executive Assistant to ExCo Member (Asset Management)

About the role

We are seeking a proactive Executive Assistant to support a member of the Executive Committee at a leading asset manager in Geneva. The role combines high‑level administrative support with coordination of international travel and cross‑border team activities.

Key responsibilities

• Manage a complex professional and personal calendar, including regular international business trips (flight, hotel, visa, check‑ins).
• Handle telephone calls and requests from internal and external stakeholders.
• Organise and prepare documentation for internal and external meetings.
• Manage email correspondence primarily in English.
• Process expenses, invoices and other private‑related items.
• Assist in planning team off‑sites and client events.
• Coordinate logistics for regular team meetings across European offices.

Required profile

• Minimum five years’ experience as an executive assistant in a commodity trading or financial services environment.
• Native‑level English (C2) with French or another European language considered a plus.
• Resident in Switzerland.
• Excellent communication, customer service and organisational abilities.

Required skills

• Proficiency with Microsoft PowerPoint.
• Proficiency with Microsoft Excel.
• Strong command of the Microsoft Office suite.