Administrative Support to Co-Head Market MEA (100%)

About the role

Julius Baer is looking for an administrative assistant to provide administrative support to the Co-Head Market Middle East and Africa (MEA) and other non-executive leaders and employees. The role covers a wide range of organization and communication tasks, including scheduling, travel arrangements and meeting support.

Key responsibilities

• Plan and execute office-related administrative tasks for internal and external colleagues, such as transcribing meeting minutes, researching, processing invoices and expenses for Market Head and Group Heads, generating reports, creating presentations, filing, setting up meetings and reordering supplies.
• Provide real-time scheduling support by booking appointments and managing conflicts.
• Plan and prepare travel arrangements, including flights, cars, hotels and restaurants.
• Screen phone calls and route callers, greet and assist visitors.
• Support administrative processes, coordinate staff events and minute meetings of subordinate legal entities such as the Julius Baer South Africa board meetings.
• Support the Market Head and business management in initiatives and their coordination and documentation (e.g. sales, market purity).

Required profile

• Relevant higher education and professional background.
• Ideally previous experience as an administrative receptionist (ARM) or in a business management role, with knowledge of front-office systems.
• Fluent German and English; French would be an advantage.

Required skills

• Excellent written and verbal communication skills.
• Strong time management, multitasking and prioritization skills.
• Strong organizational and planning skills.
• Excellent interpersonal and customer service skills, attention to detail and a proactive approach.